(Senior) Executive Assistant / Office Manager (m/f)

 

(Senior) Executive Assistant / Office Manager (m/f) Citigroup Global Markets Deutschland AG Frankfurt am Main Maintenance of org-charts; travel approvals and authorizing franchise expenses; managing the starter and leaver process; managing the Sunday work approval process; organization of desk / office moves; COB project manager.

Ag Is Citi´s Institutional Client Group Franchise In Germany About 400 Employees In Frankfurt Work With Corporate Financial Institution And Public Sector Clients Citi Is One Of The World´s Preeminent Financial Services Companies Our Unique Franchise Is Highly Respected Worldwide And We Are One Of The Leading Corporate And Investment Banks With A Strong Emphasis On Teamwork Commitment To Excellence Innovation And Client Focus We Are Building Upon One Of The Strongest Banking Franchises Ly In Which Citi Germany Plays An Important Role For Our Corporate & Investment Banking Team Based In Frankfurt We Are Looking For A (senior) Executive Assistant / Office Manager To Support The Corporate & Investment Banking Business (senior Management) In All Business And Administrative Related Work And Projects The Job Holder Also Supports A Senior Banker / Department Head With Administrative And Secretarial Work Key Responsibilities: Maintenance Of Org-charts Travel Approvals And Authorizing Franchise Expenses Managing The Starter And Leaver Process Managing The Sunday Work Approval Process Organization Of Desk / Office Moves Cob Project Manager (main Contact Annual Testing In Cob Location) Performing Records Management Support Senior Management With Mid-year / Year-end Review Process Daily Work On Administrative Tasks And Secretarial Issues In German And English Language Handling Of Internal And External Phone Calls (ie Taking Messages Passing On To Responsible Person Responding And Settling On Own Initiative Solving Issues Screening Callers) Screening And Prioritizing All Correspondence (e-mail And Post) Coordination And Administration Of Travel Arrangements / Events (including Planning Booking And Preparation Of Expenses) Coordination Of Internal And External Customer Meetings And Conference Calls Proactive Calendar Management Close Contact With Other Citi Entities (london New York Etc) Update And Management Of Various Databases (eg Client Contacts) Translations: English / German - German / English Preparation Of Serial Letters Invitations / Participation Management Experience/skills: Administrative Experience Ideally In Banking - Secretarial Coverage Focused On High Customer Level 5-8 Years Of Secretarial Work Experience Secretarial Education - Highly Qualified Level Proven To Be A Reliable And Ethical Person Fluent In German And English Language (verbal And Written) Excellent Pc Skills - Word / Powerpoint Knowledge Etc Excellent Communication Skills Very Good Organizational Skills Flexibility And The Ability To Work In A Team Building Of A Broad Network (internally And Externally) Loyalty Integrity And Confidential Treatment Of Matters Quick And Detail-oriented Working Obliging And Friendly Appearance Ability To Quickly Adapt To New Systems Ability To Work Under Pressure And Set Priorities Ability To Work Independently Using Own Initiative And Judgement Proactive Taking Responsibility And Ownership Of Assigned Projects Understanding Of Banking Industry Ideally Corporate Finance / M&a If You Are Interested In The Role Please Apply Online Bankkaufmann Bankkauffrau Bankenbranche Finanzbranche Finanzen Sekretariat Assistenz Assistentin Assistent Bankdienstleistungen Banken Kaufmännischer Mitarbeiter Kaufmännische Mitarbeiterin Bankkaufmann Bankkauffrau Bankenbranche Finanzbranche Finanzen Sekretariat Assistenz Assistentin Assistent Bankdienstleistungen Banken Kaufmännischer Mitarbeiter Kaufmännische Mitarbeiterin (Senior) Executive Assistant / Office Manager (m/f) Maintenance Of Org-charts Travel Approvals And Authorizing Franchise Expenses Managing The Starter And Leaver Process Managing The Sunday Work Approval Process Organization Of Desk / Office Moves COB Project Manager Frankfurt Am Main Bankkaufmann Bankkauffrau Bankenbranche Finanzbranche Finanzen Sekretariat Assistenz Assistentin Assistent Bankdienstleistungen Banken Kaufmännischer Mitarbeiter Kaufmännische Mitarbeiterin

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